29,738 Administrative Assistant Jobs (August 2026) - Apply with AI

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns. Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients. Position Description We are seeking an Administrative Assistant or Senior Administrative Assistant to join our Hong Kong admin team. This role provides dedicated support to a group of professionals (approx. 10-15 employees) across multiple functions. The successful candidate will be highly organized, proactive, adaptable, and service-oriented, with the ability to manage competing priorities in a fast-paced environment. The role requires strong coordination skills, attention to detail, and the flexibility to support evolving business needs and team coverage requirements. In addition to supporting assigned teams, the individual will be an integral member of the Hong Kong Admin Team and will participate in shared office responsibilities and cross-coverage support. Key Responsibilities: Executive and Team Support Coordinate internal and external meetings, including scheduling across multiple time zones and offices. Manage complex calendars and ensure effective coordination of meetings, events, and travel plans. Prepare and distribute meeting materials, agendas, and logistical details. Coordinate audio/video conferences and virtual meetings across global offices. Liaise with colleagues, clients, external counsel, vendors, and stakeholders in a professional and timely manner. Travel and Expense Management Arrange domestic and international travel, including flights, hotels, visas (where applicable), and ground transportation. Prepare detailed travel itineraries and logistics. Process expense reports and reimbursement requests through Concur. Reconcile corporate credit card statements and ensure timely submission of expenses in accordance with company policies. Team and Office Support Provide cross-coverage for colleagues within the Admin Team during absences, peak periods, or changing business priorities. Support managers and teams across different departments as organizational needs evolve. Participate in shared administrative responsibilities, including: Front-of-house and reception coverage Handling incoming phone calls and visitors Courier, mail, and document distribution Visitor coordination and meeting room support General office and facilities-related administration General Administration Maintain accurate filing systems and administrative records. Assist with invoice processing and vendor coordination. Support data management and CRM-related activities as required. Assist with legal document administration, filing, and record management. Support Continuing Professional Training (CPT) tracking and documentation. Contribute to office projects, events, and operational initiatives. Qualifications and Experience: Relevant administrative support experience in a professional services, financial services, legal, or corporate environment. Experience supporting senior professionals, executives, or teams is preferred. Candidates with varying levels of experience will be considered; title and responsibilities may be aligned with experience and qualifications. Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Familiarity with expense management and travel booking systems is advantageous. Skills and Attributes: Excellent organizational and time-management skills. Strong attention to detail and commitment to accuracy. Ability to manage multiple priorities while remaining calm under pressure. Strong interpersonal and communication skills. Ability to work effectively with colleagues across functions, seniority levels, and regions. Proactive problem-solving mindset and willingness to take ownership. Flexible and adaptable, with the ability to respond to changing priorities and business needs. Strong customer-service orientation and a collaborative team approach. High level of professionalism, discretion, and confidentiality. In addition to displaying a strong commitment to PIMCO’s culture, values and approach, personal characteristics for this role include: Flourish in a challenging, fast-paced, professional environment with frequent shifts in priorities as business needs dictate Maintaining a strong commitment to quality and attention to detail; ensuring that the work product is delivered completed, accurately, and on time Strong written and verbal communications skills Exceptional organizational and programmed management skills, including the ability to manage a large number of on-going initiatives Embrace teamwork and actively contribute to the success of the broader AdminTeam. Equal Employment Opportunity and Affirmative Action Statement PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws. Applicants with Disabilities PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

Posted 1 day ago

Job Title: Office Administration Assistant Position Type: Permanent, full time Location: Rearsby, Leicestershire Why Tokio Marine HCC? Standing still is not an option in the current world of Insurance. TMHCC are one of the world’s leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients. Job Purpose: This is an excellent opportunity to work within our Surety Division. This is a very successful, busy and enthusiastic team who pride themselves on the high level of service they provide. Key Responsibilities: Provide support to Clients, Brokers and TMHCC TME Underwriters (who work from many different locations across the UK and EU) in the underwriting, processing and ongoing administration of Surety Bonds, such as Construction Bonds, Custom Bonds and Pension Guarantees Input and retrieval of data on a bespoke database (underwriting system) Filing documentation into ImageRight (paperless filing system) Retrieval of financial information from Companies House and other information providers Inputting terms on underwriting system and preparing quote letters Preparation and checking of legal documentation Assisting with departmental incoming/outgoing post Monitoring of the general department e-mail box and distribution of incoming e-mails as appropriate Dealing with customers and insurance brokers enquiries and queries by telephone Producing Invoices and Premium Advice Notes Change additional premiums for overrun of contracts. General Office Administration Other reasonable duties as instructed by the Surety Administration Manager Skills and Experience Specification: Good command of English and numeracy Good keyboard skills, high level of accuracy essential High level of written and verbal communication skills Confident and courteous telephone manner Good organizational skills Self-motivated and able to use own initiative What We Offer The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies. #LI-HJ1

Posted 1 week ago

At CS Power Systems, we're on a mission to transform lives by delivering clean, solar-powered electricity to millions worldwide—and we're just getting started. As a cutting-edge division of Canadian Solar, a global leader founded in 2001, we stand at the forefront of manufacturing high-performance solar panels, inverters, and advanced energy storage solutions. In this fast-growing, high-impact industry, our deep commitment to sustainability drives everything we do, creating innovative technologies that power a brighter, greener future. Across Canadian Solar's powerful ecosystem—including CS Power Systems, CSPowerTech, e-STORAGE, Recurrent Energy, MSS, and CSI Solar—we're deeply invested in our people's success. If you're passionate about renewable energy and want to "Make the Difference" by building a lasting positive impact on the planet and communities everywhere, join us at CS Power Systems —where your talent can help shape the clean energy revolution. Position Overview: The Specialist I, Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves managing schedules, handling correspondence, coordinating meetings, and performing various administrative tasks. The Specialist I will work closely with senior management and other departments to facilitate communication and ensure organizational effectiveness. Key Responsibilities: Administrative Support: Provide general administrative support, including managing schedules, arranging meetings, and handling phone calls and emails. Prepare and process correspondence, reports, and documents as needed. Calendar Management: Coordinate and maintain calendars for senior management and other team members. Schedule and organize meetings, appointments, and travel arrangements. Office Coordination: Oversee day-to-day office operations, including managing supplies, coordinating with vendors, and ensuring a clean and organized workspace. Handle incoming and outgoing mail and packages. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure meeting rooms and equipment are set up and ready. Data Entry and Record Keeping: Maintain accurate records and databases, including employee information, project details, and financial documents. Enter and update data as required . Document Management: Prepare, edit, and format documents, presentations, and reports. Ensure that all documents are properly filed and accessible. Communication: Act as a liaison between departments and external contacts. Handle inquiries, resolve issues, and facilitate effective communication within the organization. Project Support: Assist with various projects and initiatives, providing administrative support and coordination as needed. Contribute to project planning and execution. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times . Qualifications: -Education: Associate’s degree in Business Administration , Office Management, or a related field. Relevant certifications or additional training in administrative support are a plus. Experience: Minimum of 2-4 years of experience in an administrative or office support role, preferably within a corporate or manufacturing environment. Experience in the renewable energy sector is advantageous . Skills: Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. Communication: Excellent verbal and written communication skills, with the ability to interact professionally with senior management, colleagues, and external partners. Attention to Detail: High level of accuracy and attention to detail in handling administrative tasks, preparing documents, and managing records. Problem-Solving: Strong problem-solving skills, with the ability to anticipate needs and address issues proactively. Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment. Benefits: - Competitive salary and performance-based incentives - Comprehensive health, dental, and vision insurance - Retirement savings plan with company matching - Paid time off, sick leave, and holidays - Professional development and career growth opportunities - Employee wellness programs and support services #CSPowerSystems

Posted 3 weeks ago

Jacobian is seeking a part-time Office Administrator for their Pittsburgh office to ensure smooth operations. This role involves being the first point of contact for visitors and callers, organizing daily office tasks, and providing administrative support to the team. The ideal candidate should be organized, dependable, and capable of managing multiple tasks independently in a fast-paced environment.

Posted 3 weeks ago

Blue Owl is seeking an Administrative Assistant to provide exceptional administrative support to senior professionals in a dynamic, fast-paced environment. This role, based in New York, requires strong organizational skills and attention to detail. Candidates with prior administrative experience in financial services and proficiency in Microsoft Office are preferred. The annual salary ranges from $85,000 to $100,000, with eligibility for bonuses and various benefits.

Posted 2 weeks ago

PRIMARY FUNCTION: Provides administrative and clerical support to the Production department by coordinating office activities, maintaining records, supporting inventory and purchasing functions, assisting with production scheduling, and ensuring compliance with departmental procedures. RESPONSIBILITIES AND TASKS: Manage and prioritize information flow, including phone calls, emails, and mail. Answer and direct incoming phone calls. Manage calendars, meetings, travel, and departmental events. Maintain department files and records. Prepare correspondence, reports, presentations, and other documents. Collect, compile, and maintain departmental information and reports. Coordinate departmental purchasing and inventory activities to ensure the timely availability of materials, supplies, and resources. Monitor office, hatchery, broiler, breeder, and pullet supply inventories. Create, receive, and maintain inventory records. Administer the ISN contractor management system and ensure compliance with established protocols. Verify visitor compliance with company biosecurity requirements. Perform additional relevant duties as assigned SUPERVISORY ROLE: None. This is an Individual Contributor role and exhibits these competencies: Functional/Technical Skills, Action Oriented, Problem Solving, Learning on the Fly, and Interpersonal Savvy EDUCATION and CERTIFICATIONS: High School diploma or equivalent EXPERIENCE AND SKILLS: Minimum two (2) years of administrative support experience. Experience tracking, receiving, and maintaining inventory records. Preferred experience with an Enterprise Asset Management (EAM) system. Strong organizational, communication, and customer service skills. Proficient in Microsoft Office (Word, Excel, PowerPoint). Ability to prioritize multiple tasks in a fast-paced environment with strong attention to detail. SAFETY REQUIREMENTS: Follow and ensure others follow departmental and company safety policies and programs Wear required protective equipment in all areas where mandatory PHYSICAL REQUIREMENTS: Frequently sit for long periods of time utilizing office equipment and/or computers. Long periods of time requiring intense concentration in an open area office space Occasionally lift up to 20 lbs. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Posted today

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for an Administrative Assistant (60%) to join our UniQue team. We're looking for a proactive and versatile Administrative Assistant to support the smooth day-to-day operation of our office. This is a varied role combining office administration, supplier coordination, fleet management, invoicing support, and workplace safety responsibilities. What will you be bringing to the team? Coordinate office administration and daily operations. Liaise with suppliers and external service providers. Manage administrative aspects of the company vehicle fleet. Support invoice preparation and general administrative processes. Oversee shared mailbox management and request follow-up. Support health safety initiatives and compliance activities.

Posted today

Namdar Group is a premier real estate development firm based in Great Neck, NY, specializing in ground-up multifamily high-rise projects. We are dedicated to shaping city skylines and building vibrant residential communities through innovative design, strategic planning, and operational excellence. As an Administrative Assistant, you will support our daily business operations and project workflows, ensuring tasks are organized, communication flows effectively, and administrative requirements are met to our exacting standards. You will serve as a key point of contact for the office, coordinating closely with project managers, executive leadership, and external partners to ensure the smooth, efficient day-to-day operation of our large-scale multifamily developments.

Posted today

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. MUFG Taiwan is looking for an Administrative Assistant to provide administrative and executive support to the Country Head of Global Corporates and the wider team. The role is responsible for coordinating day-to-day administrative activities, improving operational efficiency, and supporting business growth through effective resource management. What you'll do: As an Administrative Assistant , you will provide high-quality executive support to the Country Head of Global Corporates while delivering efficient administrative support to the wider team, ensuring smooth day-to-day operations and effective coordination across the business. Provide comprehensive administrative support by coordinating calendars, meetings, visitor arrangements, and travel logistics for both local and international engagements. Manage expense claims, reimbursement processing, and ensure all administrative documentation is accurately completed and submitted in a timely manner. Support internal communications by preparing meeting materials, formatting presentations, organizing event logistics, and facilitating effective information sharing within the team. Coordinate management meetings, town halls, team activities, and client events by liaising with various stakeholders to ensure smooth execution of all functions. Arrange business trips including transportation bookings, accommodation reservations, travel documentation preparation, and ensure compliance with company policies. Procure festive gifts for clients and staff while managing departmental administrative activities such as system access requests and facility requirements. Liaise with HR, Finance, IT, General Affairs, and other support functions on all administrative matters to maintain efficient cross-functional collaboration. Maintain accurate records of administrative processes and ensure timely completion of all required tasks related to office operations. Support business reporting by consolidating data from multiple sources and assisting with document management for internal approvals and workflow tracking. Identify opportunities for process improvement by contributing ideas for streamlining administrative procedures and supporting implementation of target operating model initiatives. What you bring: The ideal candidate will bring proven experience in office administration or executive support, preferably within a large organization or financial institution. Diploma or bachelor’s degree in related discipline is preferred. Minimum 2 years’ experience in administrative roles such as executive assistant where you have supported senior leaders or managed departmental operations. Strong organizational skills demonstrated through experience managing complex schedules and multiple priorities within fast-moving environments. Ability to maintain confidentiality when handling sensitive information related to executive decisions or client interactions. Strong interpersonal skills and the ability to work effectively with senior management and stakeholders across functions. Excellent written and verbal communication abilities in both English and Chinese. Proficiency in Microsoft Office applications. We regret to inform that only shortlisted applicants will be notified. Mitsubishi UFJ Financial Group (MUFG) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit, regardless of race, religion or gender.

Posted today

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 9,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You’ll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Administrative Assistant is responsible for providing back-office administrative support and handling various operational functions to ensure efficient operations. The Administrative Assistant assists in ensuring compliance with company policies and procedures and acts as a key contact regarding operational questions. Job Responsibilities: Type, format and produce documents such as proposals, presentations, correspondence, and standard reports. Establish and maintain record keeping and filing systems for the team. Maintain a calendar and contact database, schedule appointments, make travel or conference arrangements, and arrange meetings and conferences for an assigned work group. Perform administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings. Complete expense reports and reconcile receipts for a designated work group. Manage inbound and outbound mail. Answer phone call inquiries, research and resolve problems requiring knowledge of department policies and procedures. Qualifications and Skills: High School diploma or equivalent. Minimum 3 years’ experience in an administrative support role. Proficiency in Microsoft Office. Previous banking, financial services, or mortgage experience, preferred. Excellent customer service and communication skills. This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. #LI-CCMREC CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: https://mycrosscountrybenefits.com California residents: Please see CrossCountry’s privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual’s association with a member of a protected group or any other characteristic protected by federal, state, or local law (“Protected Characteristics”). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit www.NMLSConsumerAccess.org .

Posted 1 day ago

N26 is seeking an Administrative Assistant for its Corporate Governance team to manage executive governance workflows and high-stakes administrative tasks. The hybrid role based in Berlin requires strong organization, tech skills, and experience supporting senior leaders. Responsibilities include managing board operations, reviewing executive submissions, and maintaining governance documentation. The ideal candidate will have over 5 years of experience in fast-paced environments, organizational skills, and strong project management abilities.

Posted 1 day ago

At Air Products, we reimagine what’s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together – where every voice is heard and everyone knows they belong and matter – we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities. Reimagine What’s Possible At our Decatur, AL facility, we are seeking a highly organized and diligent administrative assistant to join our team. The ideal candidate will have excellent communication skills, the ability to prioritize work, and work well both independently and as part of a team. What's In It for You: At Air Products we develop a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and phenomenal benefits for our employees. Check-out some of our benefits below! Affordable Medical, Dental and Vision Insurance (day 1 of employment) 401k with 100% vested company core and match Paid Vacation, holidays + sick time Paid Parental leave (Up to 4 weeks for both parents) Backup Child and Adult Care benefit Adoption assistance Flexible spending accounts (medical, dependent daycare) Life Insurance (AD D- Paid for by Air Products), Supplemental AD D Legal Plan Identity theft coverage EAP (Employee Assistance Program) Many more supplemental benefits available Required Skills / Abilities (but are not limited to): Provide administrative support to ensure efficient operation of the office Answer and direct phone calls, prioritize and schedule appointments and meetings Prepare and edit correspondence, reports, and presentations Develop and maintain a filing system Coordination of celebrations, holiday events, charity events. Purchasing of site supplies Invoice processing and tracking (via SAP) Provide general support to employees and visitors Work with Terminal and Plant Supervisors for New Hire on-boarding. Maintain delivery shipment paperwork. Submit billing for Government customers Coordination of FedEx and other shipping needs. Maintain weekly time reporting, vacation, and sick time for approx. 35 drivers. Communicate and maintain Air Products Safety Training . Education and Licensing Requirements: High school diploma/GED with at least 2- 5 years of shown experience Strong communication skills (verbal and written) Solid understanding of office equipment, like printers and fax machines Proficiency in MS Office Work Hours Benefits: This is position is Monday - Friday, onsite at the Decatur, AL facility. #LI-LA1 Founded in 1940, Air Products is a world-leading industrial gases company and has a proud history of innovation, operational excellence, with an unwavering commitment to safety and environmental stewardship. Working together, we are taking our passion and diverse backgrounds forward to reimagine what’s possible and generate a cleaner future for our customers, our communities, and the world. We are an Equal Opportunity Employer (U.S.). You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status. Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at [email protected]. General application status inquiries are not answered by this mailbox rather you’ll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.

Posted 1 day ago