1,677 Office Manager Jobs (September 2026) - Apply with AI

About Us Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid. At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you. Job Description Summary: The Manager, Global Enterprise Batch Services, is responsible for leading a global operations team that supports enterprise batch processing, workload execution, incident response, alert triage, client delivery monitoring, and operational readiness across distributed, mainframe, and related batch platforms. This role ensures batch services are executed reliably, issues are identified and escalated quickly, and service-level risks are managed with strong operational discipline. The manager partners closely with application teams, Global Workload Orchestration, engineering, MIM, change management, and business stakeholders to maintain availability, improve resiliency, and reduce operational risk. As GenAI becomes embedded into daily operations, the manager is also expected to help shift the team from reactive batch monitoring to predictive workload intelligence by using AI-assisted investigation, automated summaries, runbook improvement, workflow automation, and data-driven recommendations to improve service outcomes. Key Responsibilities : Lead Global Enterprise Batch Services operations across shift-based coverage, ensuring batch processing, workload monitoring, escalation, turnover, and service execution are completed accurately, consistently, and on time. Provide oversight for batch job failures, late executions, missed dependencies, SLA exposure, Control-M/ESP issues, file delivery concerns, and related production events that may impact client or business outcomes. Ensure timely triage, recovery coordination, ticket updates, communication, handoff, and escalation for incidents, alerts, changes, and operational requests involving GEBS-supported services. Partner with Global Workload Orchestration, application owners, engineering, MIM, database, network, vendor, Client Services, Product, Technology, and regional operations teams to resolve issues and maintain follow-the-sun service coverage. Manage operational risk across supported services, including settlement batch activity, IPDP and client file deliveries, DPS batch services, Control-M/ESP dependencies, and related application workflows. Support incident and change stewardship through clear communications, post-incident recaps, executive summaries, business impact statements, Service Impact Notification inputs, operational readiness reviews, validation criteria, rollback clarity, and batch-service risk assessment. Identify recurring failures, false positives, alert noise, manual intervention points, and operational patterns that can be improved through automation, monitoring enhancements, process redesign, dashboards, knowledge- base modernization, or client self-service capabilities. Promote responsible GenAI adoption by helping the team use approved AI tools for incident summarization, knowledge retrieval, runbook validation, operational analysis, documentation generation, SLA-risk forecasting, alert correlation, restart recommendations, and repetitive workflow automation. Maintain appropriate human oversight for high-risk decisions, client-impact assessments, production changes, critical incidents, and any AI-generated recommendation before execution. Develop and mentor team members in batch operations, incident management, Control-M/ESP fundamentals, automation thinking, GenAI fluency, operational documentation, service ownership, and cross-regional collaboration. Provide Director delegate support when required, including management communication, operational representation, escalation support, and leadership coverage during major events or business-critical changes. Leadership Expectations Success Measures : Maintain reliable batch operations with strong focus on SLA protection, timely escalation, accurate turnover, and minimal client or business impact. Demonstrate effective leadership of a global shift-based team, including prioritization, coaching, issue ownership, and cross-regional coordination. Ensure incidents, changes, alerts, and operational requests are handled in accordance with documented procedures, ITIL practices, and change/incident stewardship expectations. Improve operational effectiveness by reducing recurring incidents, unnecessary alerts, manual rework, and avoidable escalations through process improvement and automation. Expand responsible GenAI usage across the team, with measurable adoption in incident summaries, knowledge retrieval, runbook updates, operational analysis, and repetitive workflow reduction. Build predictive batch operations capability by using data, trend analysis, and AI-assisted insights to identify SLA risk, failure patterns, workload constraints, and service improvement opportunities. Communicate clearly with technical teams, business partners, and leadership, especially during incidents, high-risk changes, and service-impacting events. Visa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager. Qualifications Basic Qualifications 5+ years of relevant work experience with a Bachelor’s Degree or at least 2 years of work experience with an Advanced degree (e.g. Masters, MBA, JD, MD) or 0 years of work experience with a PhD, OR 8+ years of relevant work experience Preferred Qualifications: 5-8 years of relevant work experience Strong client and customer-service mindset with focus on operational reliability, accuracy, and timely communication. Ability to lead by example, remain calm under pressure, and make sound decisions during production-impacting events. Strong documentation, reporting, and written communication skills, including the ability to translate technical issues into clear business language. Demonstrated commitment to continuous improvement, automation, operational excellence, and responsible GenAI adoption. Builds team capability by coaching others, encouraging experimentation, and helping employees shift from manual execution to higher-value operational analysis and service improvement. Working Conditions: Role supports a 24x7 global operations environment and may require coverage across US, Singapore, India, or other regional operating hours. May be required to work outside normal business hours to support incidents, critical batch windows, high-risk changes, client-impacting events, or major implementations. Weekend, holiday , and off-hour support may be required based on business need, production schedules, or operational escalation requirements. Information for US Applicants For roles located in the US, the estimated salary range for this position is $121,100.00 to $ 193,900.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program. Work Hours Varies upon the needs of the department. Travel Requirements This position requires travel 5-10% of the time. Mental/Physical Requirements This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers. Visa is an EEO Employer Qualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.

Posted 5 days ago

Job Title Senior Project Manager, Data Center, Project Development Services Job Description Summary We are seeking an exceptional leader to head our dynamic and innovative expansion into Mission Critical Facilities and Data Centers, under our Life Technology Sciences Platform. This pivotal role involves managing complex leading all business development activities for commercial real estate projects, delivering tailored solutions that exceed client expectations. The ideal candidate will serve as the main point of contact for clients, ensuring all aspects of the project engagements are handled with the highest level of professionalism and efficiency. The role demands a unique blend of expertise across diverse fields, along with exceptional project management and interpersonal skills. The leader will act as a crucial liaison, coordinating between the company's various departments, third-party partners, and clients, to ensure a seamless integration of services. This position is not just about business development or managing projects but also about fostering a culture of collaboration and innovation, working closely with the Project Development Services leadership team to champion cross-business initiatives that benefit our clients, colleagues, and broader community interests. Our ideal candidate will embody professionalism and integrity, bringing forward-thinking strategies to the table. They will play a key role in upholding the values and standards of Cushman Wakefield, driving the company towards achieving win-win solutions in all engagements. This role is an extraordinary opportunity for a visionary leader to influence and shape the future of our diverse and rapidly evolving sectors. If you are passionate about leading cutting-edge projects and making a significant impact in the industry, we encourage you to apply for this exciting position. Job Description ESSENTIAL DUTIES AND RESPONSIBILITIES Business Developmen t: Be accountable and responsible for spearheading our BD efforts in engaging in new sectors and working with local markets to establish wins and employee engagement/recruitment. Leadership in Diverse Fields : Spearhead initiatives across Artificial Intelligence, IoT, Mission Critical, Data Center, and other advanced technologies solutions. Project Management : Lead multi-disciplined Advanced Technologies Commercial Real Estate projects, offering tailored solutions to clients. Client Representation : Act as the primary representative for clients on all aspects of assigned engagements, ensuring exceptional service delivery. Liaison Role : Bridge communication and workflow between the company's departments, third-party partners, and clients for seamless service integration. Project Delivery : Oversee and be accountable for the successful completion and delivery of projects, meeting client expectations and requirements. Cross-Business Collaboration : Work in tandem with the Project Development Services leadership team to foster cross-business collaboration, focusing on the best interests of clients, colleagues, and external stakeholders. Professionalism and Integrity : Uphold high standards of professionalism and integrity, aiming for win-win solutions while considering the interests of Cushman Wakefield, stakeholders, and the broader community. METRICS Ability to lead the sourcing, pitching, and securing of new business and projects. Extensive experience in leading projects within, Mission Critical, and Advanced Technologies Sectors. Proven track record in managing complex commercial Real Estate projects. Strong leadership skills with the ability to act as a liaison across various departments and external partners. Excellent communication, organizational, and project management skills. Commitment to professionalism, ethical standards, and innovative problem-solving Demonstrates subject matter expertise in the development and completion aforementioned project types. Acts as the trusted business advisor and strategic partner by the clients both internally and externally. BACKGROUND AND EXPERIENCE Bachelor's degree in a Science or Mechanical and/or Electrical engineering disciplines. Advanced degrees are desirable. 5 to 10+ years of Design and Construction industry experience in the aforementioned fields. 7+ years of Commercial Real Estate Project Management experience with related experience in product development, launch, business process optimization, regulatory submission and/or regulatory compliance, and/or quality assurance. Proven track record with delivering complex commercial Real Estate and Design/Construction projects. Projects include Ground Up and Build-To-Suit projects, re-positioning projects, renovations and repurposing projects, and other complex development projects. Experience with providing advanced projects controls solutions, including P3/Primavera and Cost and Budget Estimating solutions. Expertise with municipalities, economic development authorities, utility companies, and familiarity with zoning and entitlements processes, and dealings with complex land use issues. PMP and LEED Certificates preferred. Knowledge and application of a disciplined Project Management process (Six Sigma desirable). Demonstrated experience managing projects varying in size including strategic planning, demolition, new Construction and interior fit out, and/or Project controls solutions. COMPETENCIES Extraordinary acumen for Business Development and Revenue Generation Complex Problem Solving, Functional and Business Strategy Develops new and unique ways to improve operations and processes that bring value Positively influences others to achieve results Leadership/ Managerial Courage Exceptional interpersonal and leadership skills to effectively communicate and build relationships with a broad spectrum of audiences at all organizational levels Understands ethical behavior and business practices. Works cooperatively and effectively within matrix reporting environment Communicates effectively and timely using appropriate and effective communications tools and techniques Operates across multiple service lines and/or regions Financial Accountability Cushman Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $ 140,250.00 - $165,000.00Cushman Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected] . Please refer to the job title and job location when you contact us. INCO: “Cushman Wakefield”

Posted 2 weeks ago

Network Optix is seeking an Office Manager / Administrative Coordinator to enhance office operations and support staff needs. This role involves managing the office environment, coordinating tasks, and facilitating communication. The ideal candidate will have experience in administrative support, organizational skills, and strong interpersonal abilities. If you thrive in a dynamic environment and have a service-oriented mindset, this position is for you. Join a company dedicated to innovation and a diverse workforce.

Posted 2 weeks ago

Pyramid Healthcare is looking for an organized and dependable Administrative Office Coordinator in Radnor, PA. This role emphasizes client-focused care and involves supporting psychiatric and clinical teams with essential administrative tasks. Key responsibilities include managing front desk operations, providing administrative support, maintaining patient records, and ensuring a welcoming environment for clients. Ideal candidates should possess strong attention to detail, excellent customer service skills, and the ability to handle multiple priorities in a busy office setting.

Posted 3 weeks ago

The Merch Collective, a strategic merchandise partner under Sony Music Entertainment, is seeking an Administrative Assistant & Office Manager. This role involves supporting the President and enhancing the workplace experience for artists and industry partners. Candidates should have over 2 years of administrative experience, be organized, proactive, and possess strong communication skills. Key responsibilities include managing executive support tasks, office operations, and company events, while fostering a collaborative environment.

Posted 2 weeks ago

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies , and through our businesses including Trane® and Thermo King , sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where is the work: On-Site (5 days) At Trane TechnologiesTM and through our businesses including Trane® and Thermo King® , we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go. This position will be an in-office role located in Mechanicsburg, PA. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned. Assist all regional leaders within any projects or requests Bursting disbursements checks and prepares for mailing; prepares paid invoices for filing. Assists with Safety Program management and events Project and Initiative management as needed Coordination of Store Room and office deliveries Coordinates local van pool vehicles. Coordinates mail and outgoing packages, orders office and event supplies. Creates PowerPoint for community and employee events. Tracks participation, RSVP, and coordinates company events. Facilities coordinator to ensure building is safe and secure. Including price negotiation and vendor selection. Maintains communication boards throughout the building. Maintains database and creation for security building badges. Negotiates catering and food vendors for company meetings and training. Orders office supplies. Point of contact to coordinate training in our training room for visitors and associates. Responsible for maintaining visitor log and notifies appropriate party of visitor arrival. Responsible for troubleshooting and minor changes to phone system. Restock supplies for building, company, and customer events. Sets up and breaks down after meeting events. Sorts and distributes the daily mail to be routed to departments and associates. Ensures phone coverage is maintained at time of absence. Coordinator for annual health event occasionally requires overtime/weekend work. Assist Regional Finance Leader with accounts receivables Use procurement systems- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices Responsible for answering all incoming calls in a timely, courteous, professional manner, and directing calls to the appropriate person/department/location. Ability to lift up to 25lbs. Will occasionally/regularly require overtime EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); and two to three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience. Working knowledge of Microsoft Office products. Proficient in Microsoft Office Suite specifically excel. Some Salesforce experience is preferred Annual Base Salary Range or Hourly Base Pay Range: $54,751.66 - $88,900.00 Compensation Type: Exception Hourly Incentive Eligible: No Sales Commission Eligible: No Disclaimer : We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE! Family building benefits include fertility coverage and adoption/surrogacy assistance. 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution. Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave. Educational and training opportunities through company programs along with tuition assistance and student debt support. Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations. Safety Sensitive Role: Yes The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening. We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Posted 2 weeks ago

Alta Resource Technologies is seeking a Sr. Administrative Assistant / Office Manager to support the Office of the CEO. This role is critical for managing executive scheduling, travel, and office operations as the company scales. The ideal candidate will exhibit discretion, strong organizational skills, and experience in administrative support, ideally in a startup environment. The position offers growth opportunities and requires a unique blend of skills, including calendar management, communication, and logistical coordination, to ensure the operational efficiency of Alta's leadership team.

Posted 1 week ago

We're looking for a Workplace Experience Coordinator to be the face and engine of our LA office. You'll greet everyone who walks through the door, keep the day-to-day running smoothly, and make sure the office is a place people actually want to come to. Think of this as part receptionist, part office manager, part hospitality pro, someone who treats every person and every request, big or small, with genuine warmth and follow-through. This is a highly visible role. You'll set the tone for how the company feels to employees, candidates, vendors, and guests from the moment they arrive. Front of House / Reception Greet all visitors, guests, and employees with a warm, professional welcome Manage the front desk: guest access, deliveries, mail, and package handling Keep the reception and common areas tidy, stocked, and presentable at all times Office Management Maintenance Own the day-to-day upkeep of the office, from tidying shared spaces to coordinating repairs and maintenance requests Manage relationships with building management, cleaners, and maintenance vendors Proactively spot issues (a flickering light, low coffee stock, a broken chair) and resolve them before they're asked about Coordinate desk setups, seating, and space planning as the team grows Supplies Vendor Relationships Order and manage inventory of office and kitchen supplies, keeping costs sensible and stock levels reliable Source and manage vendors (catering, cleaning, office supplies, repairs, etc.), negotiating good terms and holding them accountable to service quality Maintain relationships with building/property management and local service providers Expenses Admin Process office-related expenses, invoices, and receipts accurately and on time Track and manage the office budget; flag spend trends or opportunities to save Support light bookkeeping/admin tasks tied to office operations Onboarding Employee Experience Support People team with new hire logistics: desk setup, equipment, office access, welcome materials Be a friendly first point of contact for new employees on their first day Help plan and execute office events, celebrations, and culture moments Support other HR/People coordination tasks as needed The job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as business needs evolve.​​​​​​​

Posted 1 week ago

With sales of €700m and 3,300 employees worldwide, Nemera is one of the leading global manufacturers of complex drug delivery systems for the pharmaceutical industry, offering to patients a broad product portfolio which includes inhalation devices, injection devices, nasal and dermal pumps and ophthalmic delivery devices. Nemera has built very long lasting, strong relationships with the leading global pharmaceutical companies globally by providing high quality development, industrialization and manufacturing services. Nemera develops and manufactures its own IP product platforms but also offers also fully custom developments and contract manufacturing. Nemera’s manufacturing sites are located in the US, France, Germany, Brazil and Poland. The headquarters and Innovation Center for early device design and development are located in France (Lyon). We have big ambitions at Nemera! We are growing our franchises and strengthening our capabilities. Position Purpose The Office HR Administration Manager provides high-level administrative, operational, and HR support to site leadership while ensuring smooth front office operations, consistent administrative processes, and a professional experience for employees, visitors, candidates, vendors, customers, and external partners. This role combines executive support, HR administration, onboarding coordination, office operations, employee communications, event support, vendor coordination, procurement support, and administrative process improvement. The position requires professionalism, confidentiality, strong organization, attention to detail, and the ability to perform effectively in a fast-paced, highly visible, multi-site environment. Key Responsibilities / Essential Functions Leadership Administrative Support Coordinate meetings, leadership sessions, conferences, and special events, including scheduling, room setup, equipment readiness, agendas, materials, minutes, and follow-up actions as needed. Maintain the highest level of confidentiality when handling sensitive leadership, employee, business, financial, HR, or organizational information. Front Office and Visitor Experience Serve as a primary point of contact for the front office and ensure a professional, welcoming, and organized experience for employees, visitors, candidates, vendors, customers, and suppliers. Answer calls, route inquiries, take messages, greet visitors, manage check-in procedures, maintain visitor logs and badges, coordinate security clearance, and provide required safety information. Support emergency preparedness activities, including roll call during drills and building evacuations. HR Administration, Onboarding, and Compliance Coordinate employee onboarding, including new hire packets, onboarding checklists, welcome communications, presenter scheduling, room setup, new hire paperwork, and related onboarding activities. Support new hire setup activities, including mailboxes, badge creation, IT ticket coordination, and onboarding materials. Maintain electronic and paper HR files, personnel records, I-9 documentation, E-Verify processes, and required employee documentation in an organized and confidential manner. Support HR, Talent Acquisition, Payroll, Benefits, Learning and Development, and HR Business Partner activities as assigned. Office Operations, Procurement, and Facilities Support Oversee day-to-day office operations to ensure the workplace is organized, well supplied, professional, safe, and fully functional. Coordinate office equipment, badge systems, phones, copiers, postage equipment, filing systems, mail, FedEx, UPS, printed materials, and internal distribution needs. Manage or support ordering for office supplies, equipment, coffee, catering, group lunches, meeting supplies, employee gifts, and other administrative purchasing needs. Support purchase requests, purchase orders, procurement processes, vendor coordination, equipment leasing, repairs, and office improvement activities. Events, Communications, and Employee Engagement Assist in planning and executing employee engagement events, leadership meetings, quarterly town halls, site events, company communications, and special initiatives. Coordinate catering, food orders, meeting notices, supplies, setup, cleanup, and logistics for employee events, leadership meetings, and site activities. Create or support employee communications using PowerPoint, email templates, videos, bulletin boards, Viva Engage, Net Presenter, desk drops, table drops, or other communication channels. Team Leadership and Process Improvement Standardize administrative procedures, office workflows, onboarding processes, and office management practices across locations where applicable. Identify opportunities to improve administrative efficiency, communication, workflow, documentation, vendor management, and operational consistency. Develop, document, and maintain administrative policies, procedures, workflows, and reference materials to support clarity and accountability. Position Requirements High school diploma or GED required. Bachelor's degree in Business Administration, Human Resources, or a related field preferred. Minimum of 5 years of progressive administrative, executive support, office management, HR administration, customer service, staffing, or related experience preferred. Excellent written and verbal communication skills with a professional service orientation. Strong organization, time management, follow-through, prioritization, and attention to detail. Ability to interact professionally with employees, executives, candidates, visitors, vendors, customers, and suppliers. Experience coordinating onboarding, HR documentation, employee files, I-9/E-Verify, recruiting administration, training records, or employee communications preferred. Preferred Knowledge / Skills Ability to work with personnel at all levels of the organization, from executives to individual contributors. Demonstrated discretion and confidentiality when handling sensitive information. Strong multitasking, problem-solving, decision-making, and workload management skills. Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint. Ability to work independently while collaborating effectively with HR, leadership, administrative teams, employees, and external partners. Prior experience in a manufacturing, medical device, pharmaceutical, or regulated business environment preferred. Positive, proactive, professional demeanor with the ability to function effectively in a fast-paced environment with frequent interruptions and shifting priorities. Work Environment Must wear required PPE when entering warehouse, laboratory, or manufacturing areas. Must be able to lift up to 35 pounds. Position requires onsite presence due to the level of collaboration, front office coverage, employee support, visitor interaction, and leadership support required. May require travel between company locations and occasional travel to business events. Fast-paced work environment with frequent interruptions and competing priorities. Additional Notes This job description is not intended to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may be revised at any time by the Company. Why Join Nemera? At Nemera, we prioritize patients when creating drug delivery devices, understanding that accurate dosing and ergonomics are crucial for treatment adherence. Joining Nemera means becoming part of a team that enjoys working together and consistently delivers on its commitments. We take pride in our work because it improves patients’ lives. We look forward to receiving your application (resume submitted in English is appreciated). We offer varied jobs job in an international group, if you want to discover more about Nemera, please look at our website www.nemera.netKnow someone at Nemera? We have a Referral Program so, be sure to have them submit you as a referral prior to applying for this position POSITION RANGE : $65,000 - $95,000 USD Salaried (This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. This range may be modified in the future.) For US Benefits, CLICK HERE . Nemera is an equal opportunity employer and does not discriminate against any person on the basis of race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected class indication. This company is required by federal law to hire only persons who can establish they are eligible to work in the United States.

Posted 2 weeks ago

Office Operations Coordinator (Administrative Assistant II) Concurrent Technologies Corporation Crystal City, VA Location : This is a 100% onsite role located in the Washington, D.C area at CTC’s Crystal City, VA office. Candidates must be in the Washington, DC area or willing to relocate. Minimum Clearance Required: N/A Clearance Level Must Be Able to Obtain: N/A Employee Background Check Required CTC is seeking a highly organized and proactive Office Operations Coordinator to support our Crystal City office and client teams. This role is ideal for recent graduates or early-career professionals interested in gaining exposure to government contracting and program management. In this role, you will balance office operations with administrative support, gaining critical skills in project coordination, stakeholder engagement, and office management. The role requires strong business acumen, sound judgment, and the ability to operate with discretion while managing competing priorities in a fast-paced, mission-driven environment. The Office Operations Coordinator serves as the primary point of contact for the office, providing onsite support and oversight of daily office operations, while providing administrative support to the client teams under CTC’s Energy, Resilience, and Sustainability division. To be successful in this role, you should be an engaging, detail-oriented team member and trusted partner, capable of anticipating needs, solving problems with confidence, and ensuring seamless operations, team effectiveness, and stakeholder satisfaction. As part of this role, you will have access to training, mentorship, and opportunities to learn about government contracting and client team operations. Key Responsibilities: You will balance day-to-day office operations with high-level administrative support for our client teams, with the overall goal of fostering a positive, organized, and engaging office culture. Your work breakdown will be approximately: Office Coordinator (50%) Oversee daily office operations, including greeting visitors, managing deliveries, and ensuring an organized workspace, to ensure a seamless and professional environment Manage front desk operations, mail distribution, visitor experience, and office coordination Partner with internal teams (e.g, HR, IT, Finance) to ensure alignment across operations and initiatives, and support staff onboarding Plan and execute internal meetings, leadership offsites, and company events Execute daily opening and closing procedures for the office. Manage inventory for office supplies and pantry items Set up office computer equipment and trouble shoot basic issues Support office budget tracking, purchase orders, and expense management Act as the primary point of contact for building management, vendors, and facilities maintenance Administrative Support (50%) Provide general support such as document preparation, filing, and research. Support various departments with ad-hoc projects, data entry, and meeting preparation Make travel arrangements to ensure trips are well organized and coordinated Coordinate board meetings, leadership meetings, and other internal and external stakeholder engagements Processes expense reports, invoices and purchase requisitions, compile data for program and financial reports. Drafts, edits, and distributes internal and external communications. Other duties as assigned. Basic Qualifications: Associate’s degree in related field and 2-4 years’ experience in an office environment. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams) Comfortable working independently, prioritizing effectively, and adapting to changing needs Ability to review documents, create spreadsheets and define/communicate problems to management Capable of managing equipment, inventories, and procurement coordination Strong organizational, communication, and documentation skills with high attention to detail Demonstrated ability to manage sensitive information with discretion and professionalism Preferred Qualifications: Bachelor’s degree in related field. Ability to apply reasoning to solve practical problems and to interpret instructions furnished in written, oral, or diagrammatic form Expressed interest and knowledge of energy, resilience, and sustainability issues Exceptional organizational, project management, and multitasking skills Desire to acquire new skills Experience in a fast-paced, high-growth, or mission-driven organization Physical and Mental Demands: Regularly or frequently sitting, talking, hearing, grasping, touching, walking, reaching with hands/arms and performing repetitive wrist, hand and/or finger movements. Sedentary work exerting up to 10 pounds of force. Clarity of vision at 20 inches or less to type documents, read and use a computer. Concentrated attention to proofread documents, create spreadsheets, etc. and application of principles of logical thinking and reasoning to define problems, collect data, establish facts, and draw valid conclusions. Apply reasoning to solve practical problems and to interpret instructions furnished in written, oral, or diagrammatic form. Work Environment: Moderate noise level (i.e., computers, printers, etc.). Indoor temperature-controlled office environment. Why CTC? Our teams at CTC are passionate and thrive on collaboration in a high-paced team environment When we encounter a difficult problem, we have a variety of talented and diverse employees that work together to solve the toughest challenges Competitive salary and benefits package Although our work at CTC is extremely important, we also recognize the need for our employees to maintain a proper mix of work and personal life Visit www.ctc.com to learn more Join us! CTC offers exceptional career growth, cutting edge technology, educational opportunities, and recognition for quality work. https://concurrent-technologies-corporation.breezy.hr/ Staffing Requisition: SR# 2026-0123 “We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.”

Posted 1 week ago

Department: Corporate Job type: Full Time, Exempt Who We Are Impiricus is the first and only AI-powered HCP Engagement Engine. In 2025, Deloitte named Impiricus the #1 fastest growing company in North America for their prestigious Fast 500 list. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to transform how life sciences companies support physicians. We ethically connect HCPs to pharma resources, reduce go-to-market costs and accelerate patient access to the treatments they need. With our unique access to the largest opted-in network of HCPs, their insights, and clinical expertise, we are the leading provider of AI technology and real-time channels that life science companies need to deliver clear, reliable, and evidence-based resources directly into the hands of HCPs. Guided by a council of 2000+ trusted HCP advisors, we ensure every interaction is clinically meaningful, ethically grounded and leads to better patient care. Job Summary The Office Manager/Administrative Assistant is responsible for delivering an exceptional workplace experience while providing flexible administrative support to the Executive Assistant team and executive leadership. This role serves as a trusted operational partner, ensuring the office runs efficiently and providing seamless backup support during Executive Assistant vacations, PTO, and periods of increased business demand. This individual will manage day-to-day Atlanta office operations, coordinate meetings and events, conduct research, support executive initiatives, and contribute to cross-functional projects. The ideal candidate is highly organized, proactive, adaptable, and thrives in a fast-paced, high-growth environment where priorities can shift quickly. Duties/ Responsibilities: Office Management Serve as the primary point of contact for daily office operations. Maintain a welcoming, organized, and fully functioning office environment. Coordinate office vendors, building management, deliveries, and maintenance requests. Manage office inventory, supplies, snacks, beverages, and kitchen organization. Oversee conference rooms, meeting technology, room scheduling, and office equipment. Coordinate new hire workspace setup and onboarding logistics. Support employee experience initiatives, celebrations, and office culture. Executive Assistant Support Provide secondary administrative support to Executive Assistants across the leadership team. Provide vacation, PTO, and backup coverage for Executive Assistants to ensure seamless support for executives. Assist with calendar management, scheduling, meeting logistics, and travel coordination if needed. Prepare meeting materials, agendas, presentation decks, and executive briefing documents if needed. Conduct research for executive requests, vendor evaluations, benchmarking, and special projects. Support expense reporting, document preparation, and administrative follow-up. Coordinate executive gifts, catering, hospitality, and other executive support requests. Manage ad hoc administrative, operational, and cross-functional projects with minimal supervision. Partner with Executive Assistants to improve processes, maintain documentation, and ensure continuity of support across the executive team. Handle confidential information with professionalism, discretion, and exceptional attention to detail. Qualifications MUST be able to work in office in Atlanta, GA. Associate's degree in a related field or equivalent professional experience required. Bachelor's degree preferred. 5+ years of Executive Assistant, Office Manager, or Administrative Operations experience. Experience supporting senior leaders in a fast-paced startup or technology environment is preferred. Exceptional organizational and time management skills. Strong written and verbal communication. Ability to manage multiple priorities while maintaining attention to detail. High level of professionalism and discretion with confidential information. Proficiency with Google Workspace, Slack, Microsoft Office, Zoom, and modern collaboration tools. Experience coordinating travel, meetings, and corporate events. The base salary range for this role is $55,000 - $70,000 Where you land within the range will reflect your skills, experience, and location, while keeping team parity in mind and leaving room for future growth. Important Notice To protect candidates, please note that all communication from our team will come directly from an @impiricus.com email address. We do not engage third party recruiters to schedule interviews for this role. If you receive outreach from anyone outside of our domain claiming to represent Impiricus, please disregard and let us know by forwarding the message to [email protected] Benefits: Impiricus focuses on taking care of our teammates’ professional and personal growth and well-being. Healthcare : Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge HSA, FSA DCFSA : Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan) Coverage Protection : 100% paid short- and long-term disability, plus life and AD D insurance Flexible Time Off : Take the time you need with a flexible vacation policy — recharge your batteries your way Parental Leave : Paid parental leave to spend time with your newborn, adopted, or foster child (available after 6 months) Your Work, Your Way : If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option 401(k) : Save for your future with tax advantages (and company match!) Impiricus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Posted 1 week ago

Model Oncology is seeking an Office Manager / Executive Assistant for its Nashville headquarters. This role involves supporting daily operations and providing executive-level assistance to company leadership. Key responsibilities include managing office operations, complex calendars, travel arrangements, and logistics for meetings. Ideal candidates should have 5-7 years of experience in a similar role, excellent organizational skills, and the ability to manage competing priorities. This position offers the opportunity to influence operations in a fast-growing organization dedicated to expanding access to cancer care.

Posted 4 weeks ago