19,995 Office Manager Jobs (August 2026) - Apply with AI

Network Optix is seeking an Office Manager / Administrative Coordinator to enhance office operations and support staff needs. This role involves managing the office environment, coordinating tasks, and facilitating communication. The ideal candidate will have experience in administrative support, organizational skills, and strong interpersonal abilities. If you thrive in a dynamic environment and have a service-oriented mindset, this position is for you. Join a company dedicated to innovation and a diverse workforce.

Posted 5 days ago

Neuberger, a leading investment manager founded in 1939, seeks an experienced Administrative Coordinator & Office Manager for their Dubai office. This role supports executives, ensures efficient office operations, and requires strong organizational and communication skills. Applicants should have a minimum of 10 years in executive support, advanced Microsoft Office proficiency, and experience with travel logistics. The ideal candidate will maintain confidentiality and proactively manage priorities in a fast-paced environment.

Posted 3 weeks ago

We Put the World on Vacation Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide. We Put the World on Vacation Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide. How You'll Shine The Sales Administration Coordinator plays a vital part in the operation by providing support to the sales staff in daily support duties. Please note that this roles requires the successful candidate to have full weekend availability and availability to work school holidays and public holidays. This is a fixed-term maternity leave cover position. This role will partner with the Senior sales support team to: Interact with guests in a polite and friendly manner, answering queries and attending to their needs Complete core tasks such as but not limited to data entry, reporting and ad hoc administration duties as delegated by the Sales Administration Manager Display leadership values by ensuring the smooth and efficient running of the sales site Be the face and heart of our business through your interactions Ensure premium inventory levels are properly maintained and audited, and review weekly inventory reports Be the voice of our team through your communications with both internal and external stakeholders Be a key contact for the dynamic Sales Team by ensuring the accurate recording of information in relation to guest flow, booking numbers and team details Be focused and balance these tasks with administration duties both reoccurring and adhoc such as data entry, reporting and ad-hoc administrative duties. Ensure compliance with cash handling and transactions How You’ll Be Rewarded Build your career with a value driven organisation that promotes continual growth and development for its people. Some of our many benefits on offer include: Professional development funding Discounted hotel stays across Australia, Fiji, New Zealand Birthday leave Subsidised private health cover upon successful completion of probation What You'll Bring High level of energy and self-motivation Strong customer service values and focus Excellent communication skills, both written and verbal Ability to work independently as well in a team environment Proficient in Microsoft Applications and knowledge of CRM systems. Must be available to work across weekends (operational hours of the preview centre inclusive of include Saturday and Sunday) Must be available to work public holidays, school holidays and weekends Where Memories Start with You Hospitality is at the heart of all we do at Travel + Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you. We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected] , including the title and location of the position for which you are applying.

Posted 1 week ago

Internal Candidates must apply through Jobs Hub in Workday. All positions close Friday morning at 12:01am. Apply to join our team today! The City of Arvada promotes Equal Pay for Equal Work. Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range. Pay Range: $25.29-$34.58 Hourly Are you an organized, adaptable professional who enjoys helping others and keeping things running smoothly? The City Manager’s Office is seeking an Administrative Coordinator to provide administrative, fiscal, and operational support to a dynamic team. If you thrive in a fast-paced environment, have strong attention to detail, and take pride in excellent customer service, we’d love to have you join us! Essential Job Functions Answers the CMO phone extension and voicemail and provides answers to complex questions. Provides positive and effective customer service to in-person, phone and online customers. Receives, processes and uploads p-card receipts and other required documentation for assigned team members in the CMO. Obtains accounting codes and enters information into the payment net system in accordance with purchasing requirements and deadlines. Creates purchase and blanket orders and completes payment of invoices in accordance with purchasing requirements and deadlines. Performs office management duties such as receiving and distributing mail, ordering, and maintaining office supplies, and arranging for office equipment maintenance as needed. Provides technology support and sets up for meetings occurring in conference room spaces in City Hall and other City facilities. Stays up to date with conference room technology, confirming meeting requirements and preparing conference rooms accordingly Provides administrative support, as needed, to managers within the CMO including scheduling meetings, events, travel, and appointments with internal and external stakeholders. Updates and maintains CMO organization charts and phone lists in both electronic (Inside Arvada) and paper formats. Assist with Ask Arvada data entry as needed. Serves as a resource for employees and citizens, responding to a variety of questions and requests for information. Directs or transfers inquiries to City team members as appropriate. Assists and/or provides backup support for Administrative Supervisor on tasks and projects as assigned. Assists with City and City Manager's Office projects or special events as assigned. Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department. Ability to work an 8am-5pm Monday-Friday in person schedule. Other Job Functions Performs other duties as assigned. Knowledge Skills and Abilities Strong ability to stay organized and be flexible under rapidly changing conditions. Solid knowledge and experience in all facets of office administrative practices. Solid experience with word processing and spreadsheets and specialized software skills required to perform the duties of the position. Ability to learn about the City systems, policies, procedures, etc. Ability to exercise considerable judgment, tact, discretion and confidentiality. Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner. Ability to prioritize and work on multiple tasks with strong attention to detail. Knowledge Skills Abilities Preferred Extensive knowledge of Google Suite. Education Degree High School/GED Education Required Yes Work Experience Related Three (3) years of progressively responsible experience providing a high level of administrative support and coordination in a busy office environment. Work Experience Preferred Prior experience working in a City Manager’s office or government experience is helpful. Other Qualifications Must pass a criminal background check and a driving record check, if required by the position. Physical Demands Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal. Hazards Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident. Work Environment Exposure to routine office noise and equipment. The City of Arvada offers a robust Total Rewards package. To find out more details, select here . Vision: We Dream Big and Deliver Mission: We are dedicated to delivering superior services to enhance the lives of everyone in our community. Values: Innovation : We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives. Passion : We are a high performing, inclusive team inspiring each other to pursue excellence. Opportunity : We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results. The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. Every City employee is expected to perform his/her job to the highest professional standards. This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143. The City is an Equal Employment Opportunity Employer.

Posted 2 weeks ago

Pyramid Healthcare is looking for an organized and dependable Administrative Office Coordinator in Radnor, PA. This role emphasizes client-focused care and involves supporting psychiatric and clinical teams with essential administrative tasks. Key responsibilities include managing front desk operations, providing administrative support, maintaining patient records, and ensuring a welcoming environment for clients. Ideal candidates should possess strong attention to detail, excellent customer service skills, and the ability to handle multiple priorities in a busy office setting.

Posted 1 week ago

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants . Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants . ​ POSITION SPECIFICS ​ We are searching for a highly experienced administrative office coordinator who is proactive, team-oriented, quality conscious, and customer-service focused to join the All-Domain Analytics and Signatures Office of the Applied Research Laboratory (ARL) at Penn State. You will assist with the administrative workload and workflow across A2SO to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and assisting the division needs. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply. You will: Complete general administrative functions and activities for A2SO division heads and leadership Perform moderately complex and confidential administrative duties Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met Update personnel records for the division, update email distribution lists Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements Provide complex travel support for employees to include researcher visit requirements, booking reservations, arranging schedules, and reconciling travel expenses Required Skills/Experience areas include: SAP/Concur or similar travel/expense/invoice tool Workday or similar human capital tool Atlassian tools such as Confluence/Jira , or similar collaboration tool Collaboration with teams, projects, or programs Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel) Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective Preferred Skills/Experience areas include: Security Information Management System , or similar security/visit request system Classified Control System Penn State University policies and procedures Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required Your working location will be fully on-site, located in State College, PA. MINIMUM EDUCATION, WORK EXPERIENCE REQUIRED CERTIFICATIONS Associate Degree #xa;4+ years of relevant experience; or an equivalent combination of education and experience accepted #xa;Required Certifications: #xa;None Candidates must submit a cover letter of interest and a resume to be considered. ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers. FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu . BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Notice regarding employment at the Applied Research Laboratory (ARL): #xa;Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply. SALARY BENEFITS The salary range for this position, including all possible grades, is $51,504.00 - $77,304.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page . CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here . EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

Posted 2 weeks ago

The Merch Collective, a strategic merchandise partner under Sony Music Entertainment, is seeking an Administrative Assistant & Office Manager. This role involves supporting the President and enhancing the workplace experience for artists and industry partners. Candidates should have over 2 years of administrative experience, be organized, proactive, and possess strong communication skills. Key responsibilities include managing executive support tasks, office operations, and company events, while fostering a collaborative environment.

Posted 1 week ago

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies , and through our businesses including Trane® and Thermo King , sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Where is the work: On-Site (5 days) At Trane TechnologiesTM and through our businesses including Trane® and Thermo King® , we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go. This position will be an in-office role located in Mechanicsburg, PA. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned. Assist all regional leaders within any projects or requests Bursting disbursements checks and prepares for mailing; prepares paid invoices for filing. Assists with Safety Program management and events Project and Initiative management as needed Coordination of Store Room and office deliveries Coordinates local van pool vehicles. Coordinates mail and outgoing packages, orders office and event supplies. Creates PowerPoint for community and employee events. Tracks participation, RSVP, and coordinates company events. Facilities coordinator to ensure building is safe and secure. Including price negotiation and vendor selection. Maintains communication boards throughout the building. Maintains database and creation for security building badges. Negotiates catering and food vendors for company meetings and training. Orders office supplies. Point of contact to coordinate training in our training room for visitors and associates. Responsible for maintaining visitor log and notifies appropriate party of visitor arrival. Responsible for troubleshooting and minor changes to phone system. Restock supplies for building, company, and customer events. Sets up and breaks down after meeting events. Sorts and distributes the daily mail to be routed to departments and associates. Ensures phone coverage is maintained at time of absence. Coordinator for annual health event occasionally requires overtime/weekend work. Assist Regional Finance Leader with accounts receivables Use procurement systems- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices Responsible for answering all incoming calls in a timely, courteous, professional manner, and directing calls to the appropriate person/department/location. Ability to lift up to 25lbs. Will occasionally/regularly require overtime EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); and two to three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience. Working knowledge of Microsoft Office products. Proficient in Microsoft Office Suite specifically excel. Some Salesforce experience is preferred Annual Base Salary Range or Hourly Base Pay Range: $54,751.66 - $88,900.00 Compensation Type: Exception Hourly Incentive Eligible: No Sales Commission Eligible: No Disclaimer : We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE! Family building benefits include fertility coverage and adoption/surrogacy assistance. 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution. Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave. Educational and training opportunities through company programs along with tuition assistance and student debt support. Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations. Safety Sensitive Role: Yes The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening. We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Posted 1 week ago

Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization. As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission, and with our employees and their families invested alongside our clients - plus 100% of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together. From offices in 40 cities worldwide, Neuberger manages a range of equity, fixed income, private equity and hedge fund strategies on behalf of institutions, advisors and individual investors worldwide. With more than 700 investment professionals and more than 2,900 employees in total, Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence. Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms (among those with 1,000 or more employees) in the Pensions Investments “Best Places to Work in Money Management” survey each year since 2013. For more information, please visit our website at www.neuberger.com. Position Overview: We are seeking an experienced, professional and proactive Administrative Coordinator Office Manager to join our Dubai office. This individual will provide high-level executive support to the CEO of Riyadh, the Managing Director and SEO of the Dubai office, and support the wider MENA Dubai team, while overseeing the efficient day-to-day operations of the Dubai office. The successful candidate will be highly organised, resilient, and able to manage multiple priorities in a fast-paced environment. They will possess exceptional communication skills, demonstrate initiative, exercise sound judgement, and handle highly confidential information with discretion. Previous experience supporting C-suite executives is preferred. Primary Responsibilities: Provide high-level executive support to the CEO of Riyadh, the Managing Director and SEO of the Dubai office, while also supporting the wider MENA Dubai team. Oversee the day-to-day operations of the Dubai office, ensuring the office runs efficiently and professionally. Act as the primary point of contact for the Dubai office, liaising with building management, facilities teams and service providers. Work closely with the Office Manager in Saudi Arabia to coordinate regional initiatives and ensure consistency across the MENA region. Manage complex calendars, meetings, conference calls and video conferences across multiple international time zones. Coordinate international and domestic travel arrangements, including visas, detailed itineraries, accommodation and transportation. Organise executive roadshows from start to finish, including travel logistics, transportation and presentation preparation. Process expenses and invoices through Concur, ensuring accuracy, compliance and timely submission. Coordinate office maintenance, facilities, supplier relationships and office contracts. Coordinate IT requests and liaise with internal technology teams to ensure issues are resolved promptly. Maintain accurate records and databases. Handle highly confidential and sensitive business information with absolute discretion. Take responsibility for document management, printing, scanning, archiving and maintaining accurate filing systems. Build and maintain strong working relationships with internal teams and external service providers. Proactively anticipate business needs, identify solutions and manage competing priorities to support executive and office operations. Undertake additional projects and responsibilities as required. Key Requirements / Qualifications: (essential unless otherwise stated) Minimum 10 years’ experience supporting senior executives within a corporate environment. Previous experience supporting C-suite executives is preferred. University degree preferred. Advanced Microsoft Office skills (Outlook, Excel, PowerPoint and Word). Experience using Concur for expense management and invoice processing. Experience using Salesforce or similar CRM systems. Excellent organisational and time management skills, with the ability to manage multiple competing priorities and deadlines. Experience coordinating international and domestic travel and executive logistics. Excellent verbal and written communication skills; Arabic is desirable. Highly proactive with excellent problem-solving abilities. Strong attention to detail and exceptional organisational skills. Professional, discreet and trustworthy when handling highly confidential information. Positive, flexible and collaborative approach with a strong “can-do” attitude. Strong team player with the ability to build relationships across all levels of the business. #LI-NM1 Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship. Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected] . Learn about the Applicant Privacy Notice .

Posted 3 weeks ago

Alta Resource Technologies is seeking a Sr. Administrative Assistant / Office Manager to support the Office of the CEO. This role is critical for managing executive scheduling, travel, and office operations as the company scales. The ideal candidate will exhibit discretion, strong organizational skills, and experience in administrative support, ideally in a startup environment. The position offers growth opportunities and requires a unique blend of skills, including calendar management, communication, and logistical coordination, to ensure the operational efficiency of Alta's leadership team.

Posted 1 day ago

We're looking for a Workplace Experience Coordinator to be the face and engine of our LA office. You'll greet everyone who walks through the door, keep the day-to-day running smoothly, and make sure the office is a place people actually want to come to. Think of this as part receptionist, part office manager, part hospitality pro, someone who treats every person and every request, big or small, with genuine warmth and follow-through. This is a highly visible role. You'll set the tone for how the company feels to employees, candidates, vendors, and guests from the moment they arrive. Front of House / Reception Greet all visitors, guests, and employees with a warm, professional welcome Manage the front desk: guest access, deliveries, mail, and package handling Keep the reception and common areas tidy, stocked, and presentable at all times Office Management Maintenance Own the day-to-day upkeep of the office, from tidying shared spaces to coordinating repairs and maintenance requests Manage relationships with building management, cleaners, and maintenance vendors Proactively spot issues (a flickering light, low coffee stock, a broken chair) and resolve them before they're asked about Coordinate desk setups, seating, and space planning as the team grows Supplies Vendor Relationships Order and manage inventory of office and kitchen supplies, keeping costs sensible and stock levels reliable Source and manage vendors (catering, cleaning, office supplies, repairs, etc.), negotiating good terms and holding them accountable to service quality Maintain relationships with building/property management and local service providers Expenses Admin Process office-related expenses, invoices, and receipts accurately and on time Track and manage the office budget; flag spend trends or opportunities to save Support light bookkeeping/admin tasks tied to office operations Onboarding Employee Experience Support People team with new hire logistics: desk setup, equipment, office access, welcome materials Be a friendly first point of contact for new employees on their first day Help plan and execute office events, celebrations, and culture moments Support other HR/People coordination tasks as needed The job description is to be used merely as a guide of expectations rather than an exhaustive list of all duties and competencies. All requirements and skills are subject to change as business needs evolve.​​​​​​​

Posted 3 days ago

With sales of €700m and 3,300 employees worldwide, Nemera is one of the leading global manufacturers of complex drug delivery systems for the pharmaceutical industry, offering to patients a broad product portfolio which includes inhalation devices, injection devices, nasal and dermal pumps and ophthalmic delivery devices. Nemera has built very long lasting, strong relationships with the leading global pharmaceutical companies globally by providing high quality development, industrialization and manufacturing services. Nemera develops and manufactures its own IP product platforms but also offers also fully custom developments and contract manufacturing. Nemera’s manufacturing sites are located in the US, France, Germany, Brazil and Poland. The headquarters and Innovation Center for early device design and development are located in France (Lyon). We have big ambitions at Nemera! We are growing our franchises and strengthening our capabilities. Position Purpose The Office HR Administration Manager provides high-level administrative, operational, and HR support to site leadership while ensuring smooth front office operations, consistent administrative processes, and a professional experience for employees, visitors, candidates, vendors, customers, and external partners. This role combines executive support, HR administration, onboarding coordination, office operations, employee communications, event support, vendor coordination, procurement support, and administrative process improvement. The position requires professionalism, confidentiality, strong organization, attention to detail, and the ability to perform effectively in a fast-paced, highly visible, multi-site environment. Key Responsibilities / Essential Functions Leadership Administrative Support Coordinate meetings, leadership sessions, conferences, and special events, including scheduling, room setup, equipment readiness, agendas, materials, minutes, and follow-up actions as needed. Maintain the highest level of confidentiality when handling sensitive leadership, employee, business, financial, HR, or organizational information. Front Office and Visitor Experience Serve as a primary point of contact for the front office and ensure a professional, welcoming, and organized experience for employees, visitors, candidates, vendors, customers, and suppliers. Answer calls, route inquiries, take messages, greet visitors, manage check-in procedures, maintain visitor logs and badges, coordinate security clearance, and provide required safety information. Support emergency preparedness activities, including roll call during drills and building evacuations. HR Administration, Onboarding, and Compliance Coordinate employee onboarding, including new hire packets, onboarding checklists, welcome communications, presenter scheduling, room setup, new hire paperwork, and related onboarding activities. Support new hire setup activities, including mailboxes, badge creation, IT ticket coordination, and onboarding materials. Maintain electronic and paper HR files, personnel records, I-9 documentation, E-Verify processes, and required employee documentation in an organized and confidential manner. Support HR, Talent Acquisition, Payroll, Benefits, Learning and Development, and HR Business Partner activities as assigned. Office Operations, Procurement, and Facilities Support Oversee day-to-day office operations to ensure the workplace is organized, well supplied, professional, safe, and fully functional. Coordinate office equipment, badge systems, phones, copiers, postage equipment, filing systems, mail, FedEx, UPS, printed materials, and internal distribution needs. Manage or support ordering for office supplies, equipment, coffee, catering, group lunches, meeting supplies, employee gifts, and other administrative purchasing needs. Support purchase requests, purchase orders, procurement processes, vendor coordination, equipment leasing, repairs, and office improvement activities. Events, Communications, and Employee Engagement Assist in planning and executing employee engagement events, leadership meetings, quarterly town halls, site events, company communications, and special initiatives. Coordinate catering, food orders, meeting notices, supplies, setup, cleanup, and logistics for employee events, leadership meetings, and site activities. Create or support employee communications using PowerPoint, email templates, videos, bulletin boards, Viva Engage, Net Presenter, desk drops, table drops, or other communication channels. Team Leadership and Process Improvement Standardize administrative procedures, office workflows, onboarding processes, and office management practices across locations where applicable. Identify opportunities to improve administrative efficiency, communication, workflow, documentation, vendor management, and operational consistency. Develop, document, and maintain administrative policies, procedures, workflows, and reference materials to support clarity and accountability. Position Requirements High school diploma or GED required. Bachelor's degree in Business Administration, Human Resources, or a related field preferred. Minimum of 5 years of progressive administrative, executive support, office management, HR administration, customer service, staffing, or related experience preferred. Excellent written and verbal communication skills with a professional service orientation. Strong organization, time management, follow-through, prioritization, and attention to detail. Ability to interact professionally with employees, executives, candidates, visitors, vendors, customers, and suppliers. Experience coordinating onboarding, HR documentation, employee files, I-9/E-Verify, recruiting administration, training records, or employee communications preferred. Preferred Knowledge / Skills Ability to work with personnel at all levels of the organization, from executives to individual contributors. Demonstrated discretion and confidentiality when handling sensitive information. Strong multitasking, problem-solving, decision-making, and workload management skills. Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint. Ability to work independently while collaborating effectively with HR, leadership, administrative teams, employees, and external partners. Prior experience in a manufacturing, medical device, pharmaceutical, or regulated business environment preferred. Positive, proactive, professional demeanor with the ability to function effectively in a fast-paced environment with frequent interruptions and shifting priorities. Work Environment Must wear required PPE when entering warehouse, laboratory, or manufacturing areas. Must be able to lift up to 35 pounds. Position requires onsite presence due to the level of collaboration, front office coverage, employee support, visitor interaction, and leadership support required. May require travel between company locations and occasional travel to business events. Fast-paced work environment with frequent interruptions and competing priorities. Additional Notes This job description is not intended to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may be revised at any time by the Company. Why Join Nemera? At Nemera, we prioritize patients when creating drug delivery devices, understanding that accurate dosing and ergonomics are crucial for treatment adherence. Joining Nemera means becoming part of a team that enjoys working together and consistently delivers on its commitments. We take pride in our work because it improves patients’ lives. We look forward to receiving your application (resume submitted in English is appreciated). We offer varied jobs job in an international group, if you want to discover more about Nemera, please look at our website www.nemera.netKnow someone at Nemera? We have a Referral Program so, be sure to have them submit you as a referral prior to applying for this position POSITION RANGE : $65,000 - $95,000 USD Salaried (This is the range that we in good faith believe is the range of possible compensation for this role at the time of this posting. This range may be modified in the future.) For US Benefits, CLICK HERE . Nemera is an equal opportunity employer and does not discriminate against any person on the basis of race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected class indication. This company is required by federal law to hire only persons who can establish they are eligible to work in the United States.

Posted 5 days ago